blog image

A Step-by-Step Guide to Starting a Restaurant Business in 2023

Are you ready to take the plunge and open your own restaurant business? Starting a restaurant business in India can be a daunting task but with the right guidance and resources, it can also be a lucrative endeavour. In this article, we’ll provide a step-by-step guide to help you start a restaurant business in 2023.

How to Start a Restaurant Business in 2023

If you’re looking to start a restaurant business in India, then you’ve come to the right place. India is a growing market for restaurants. 

According to a report, by 2028, India’s food service market is expected to grow from USD 41.1 billion, in 2022, to 79.65 billion at a CAGR of 11.19%.. 

Whether you’re looking to open a fast food outlet, a high-end fine-dining restaurant, or something in between. Starting a restaurant business in India involves more than just setting up shop and crossing your fingers. 

It requires you to take care of a plethora of operations like menu design, inventory management, buying kitchen equipment, finding the right location, hiring staff, training, acquiring licenses, and much more. But don’t worry, we’ve got you covered. We have detailed the steps you need to take to start a restaurant business in India.

how to start a restaurant

Research & Planning – What You Need to Know Before Starting a Restaurant Business

Before you take the plunge and open a restaurant business in India, you need to do your research. This involves understanding the market, the competition, and the types of restaurants that will be successful in your chosen location. It’s also important to understand the local laws and regulations, sources of funding, and other details for operating a restaurant.

You also need to develop a business plan. This should include a detailed analysis of the market, a marketing strategy, a timeline for opening, and more. This is a crucial step for any business, and it’s especially important for restaurants. A well-thought-out business plan will help you stay on track and ensure that your restaurant is profitable in the long run.

To create a business plan, you can start with some simple but crucial steps laid out below and from there you expand your restaurant business plan.

Business Overview It details your restaurant’s unique concept, the hypothesis behind its potential success, the implementation plan, cost, and expected return on investment while also clearly identifying the target audience and services/products offered.
Industry Analysis Conducting an industry analysis involves identifying your target audience, selecting an appropriate location, and differentiating yourself from competitors.
SWOT Analysis Including SWOT analysis in your business plan can identify internal and external factors, strengths, weaknesses, opportunities, and threats to help better plan the future of the restaurant.
Operational Plan The operational plan covers the operations of different restaurant processes that include hiring staff, training manuals, customer service, etc. This becomes the backbone of how your restaurant operates.
Financial Analysis It should include realistic financial projections, tracking of cash flow, conservative expectations for revenue, and allocation of funds for operating expenses, fixed expenses, contingencies, and capital and operating expenses, as well as a projected revenue per person.

Design & Layout – Creating the Perfect Restaurant Ambience

Once you’ve done your research and developed your business plan, it’s time to start thinking about the design and layout of your restaurant. This is an important step for any restaurant as it is the first impression that customers will have of your business. 

You need to create an restaurant ambience that is inviting and comfortable, while also being easy to navigate. When designing your restaurant, it’s important to consider the flow of traffic, the placement of furniture, the type of lighting, and the overall look and feel of the space. For example, you want to accommodate all customers whether in groups of 2 or 10 for which you need different sizes of furniture like tables and chairs.

It’s also important to think about the type of cuisine you’ll be serving and make sure your design reflects that. For example, if you’re opening an Italian restaurant, you’ll want to incorporate Italian-inspired elements into your design.

Restaurant Ambience

Financing & Costs – How Much Do You Need to Open a Restaurant in India?

Once you’ve designed your restaurant, it’s time to start thinking about financing and costs. This is one of the most important steps when starting a restaurant business in India. You need to be aware of all the costs associated with opening a restaurant and make sure you have enough money to cover them.

The costs associated with opening a restaurant in India vary depending on the type of restaurant you’re opening, the size of the restaurant, and the location. Generally, you can expect to spend anywhere from Rs. 5 lakhs to Rs. 10 lakhs on equipment, furniture, fixtures, and other start-up costs. You also need to factor in the cost of rent, utilities, and staffing.

The below table shows an example of the cost & factors considered for starting a restaurant in Bangalore. 

Expense Estimated cost
Rent 50-70 Lakhs (annual) for prime location, 10-20 Lakhs (annual) for smaller city location
Equipment and Fixtures 2-5 Lakhs
Design and Construction 3-10 Lakhs
Inventory 2-5 Lakhs
Staffing 2-5 Lakhs
Marketing and Advertising 1-2 Lakhs
Legal and Permit 1-2 Lakhs
Contingency Costs 1-2 Lakhs

Note: Figures shown in the table are only estimates and the actual cost will vary.

Restaurant management & POS system – Choosing a restaurant system that suits your needs

A good POS system will help you take orders quickly. But, a restaurant management system will work like glue to connect all your restaurant processes and automate them effortlessly.

You need a restaurant management solution that integrates into your restaurant ecosystem and automates everything from customers placing orders to running marketing campaigns, reporting accurate real-time data, faster payment settlements, and much more.


Licensing & Regulations – What Are the Rules and Regulations for Starting a Restaurant Business in India?

Before starting a restaurant business in India, it’s important to understand the rules and regulations governing the industry. The rules and regulations vary from state to state, so it’s important to familiarize yourself with the laws in your area.

In most states, you need to obtain a food license from the local municipal body. This license is required to ensure that all food served in the restaurant meets health and safety standards. You may also need to obtain a liquor license if you plan to serve alcoholic beverages.

The below tables show some of the licenses you may require before starting a restaurant. 

License/Permit Purpose
FSSAI License Food safety and hygiene standards
Health License Sanitation and hygiene standards
Trade License For commercial activity
GST Registration For Taxation
FSSAI Basic Registration For small food business operator
NOC (No Objection Certificate) Local authorities and Fire department clearance
Shop and Establishment Act Registration Issued by state government
NOC from Landlord For restaurants located on a rented premise

Hiring & Training – Finding the Right People to Operate Your Restaurant Business

Once you’ve obtained the necessary licenses and permits, it’s time to start thinking about hiring and training. This is a crucial step for any restaurant business, as the quality of your staff will directly affect the success of your business. 

You need to find the right people who are knowledgeable, experienced, and passionate about the restaurant industry.

When hiring staff, it’s important to consider the roles you need to fill, the skills and experience required for each role, and the salary you can offer. You also need to develop a training program to ensure that all of your staff are up to speed on the operations of the restaurant.

The below tables give an example of the people you want to hire while starting a restaurant.

Position Responsibilities
General Manager Day-to-day operations, Staffing, Scheduling, Inventory, Customer service
Chef Kitchen, Menu creation, Food preparation
Kitchen Staff Food preparation and execution, Cleaning, Maintaining equipment
Service Staff Customer service, Taking orders, Serving food and drinks
Sales and Marketing Promoting the restaurant, Creating events, Online presence

Marketing & Advertising – How to Promote Your Restaurant Business

Once you’ve hired your staff and trained them, it’s time to start thinking about marketing and advertising. This is an important step for any business as it will help you reach new customers and drive sales.

When marketing and advertising your restaurant business, it’s important to consider both online and offline strategies. Online strategies include creating a website, running social media campaigns, and optimizing for local search. Offline strategies include running print ads, organizing events, and distributing flyers.

Restaurant marketing


Below are some examples of traditional & online advertising channels you choose for your marketing strategy. 

Traditional Marketing

  • Television & Radio advertising – It’s a way to reach large audiences & build brand awareness.
  • Print advertising – It’s a tried & tested method, where a creative ad copy can do wonders for your business.
  • Direct marketing – This includes coupons, leaflets, flyers, etc., that you give directly to customers. 
  • Sponsorship and partnership – Tie-up with local businesses or influencers, and sponsoring local events.

Online marketing

  • Trade publications – Features in magazines, journals, online publications, etc., to promote your restaurant.
  • Social media platforms – Promoting on Facebook, Instagram, Pinterest, etc
  • Social media advertising – Advertising on social media platforms.
  • Search engine optimization (SEO) – Create a website and promote it in relevant google searches.


Starting a restaurant business in India by 2023 can be an exciting and rewarding endeavour. However, it’s important to understand the proper steps and leverage the right resources, so then you can start a successful restaurant business in India. Good luck!

We highly recommend you check out Explorex’s restaurant management ecosystem. It offers all of these features & more, go to to learn more.


Starting a restaurant

Published On

February 7, 2023


Hungry for more Industry Knowledge?

More blogs to read

America flag

Explorex Technologies, Inc.

2261 Market Street #4324

San Francisco, CA 94114


Explorex Technologies Pvt Ltd

Service Road, 2nd Floor, DVK Spaces, 13th Cross,

Dr Puneeth Rajkumar Rd, 6th Sector, HSR Layout,

Bengaluru, Karnataka 560102

© 2023 Explorex || All Rights Reserved